Job Applicant Privacy Policy

What Personal Information Does Verily Collect?

• Contact information, such as your name, mailing address, and email address.
• Information about your job application, such as your work experiences and your answers to interview questions.
• Information about your criminal history, race, and other information that may be considered “sensitive” or “special” by law.

How Does Verily Get This Information?

• Directly from you.
• From third parties, such as recruiting agencies.
• From other people, such as your references.

How Does Verily Use the Information?

• To evaluate your application.
• For internal business purposes, like improving our recruitment process.
• For legal, compliance, security, or safety purposes, including ensuring compliance with our policies and protecting against unauthorized activity.

How Does Verily Disclose the Information?

• To Verily affiliates and subsidiaries.
• To service providers, such as IT services providers.
• To authorities and other third parties for legal/safety reasons.

Depending on where you live, you may have certain privacy rights, such as the right to access, correct, or delete certain Personal Information. More details on these rights can be found below.

If you have any questions about this Job Applicant Privacy Policy, you may contact the Verily Privacy Office at prisec@verily.com or via mail at:

Attn: Verily Privacy Office c/o Verily Life Sciences LLC

269 East Grand Avenue 

South San Francisco, CA, 94080

This Job Applicant Privacy Policy applies to Personal Information collected about job applicants of Verily, and any of its subsidiaries that do not have separate job applicant policies. “Personal Information” means data that can reasonably be used to identify a specific person, including “Sensitive” or “Special” Personal Information that often receives additional protections and/or are subject to additional restrictions under applicable laws. In this Job Applicant Privacy Policy, we refer to this data as “Sensitive Personal Information.” This Job Applicant Privacy Policy does not apply to Personal Information collected outside of the job application or recruitment contexts. For example, if you use our products or interact with our digital properties, the privacy policy provided in connection with that interaction applies, not this Job Applicant Privacy Policy.

The Verily entity to which you have submitted your job application is the controller of your Personal Information, unless otherwise specified. In cases where the entity to which you have submitted your job application does not make decisions on the processing of your Personal Information alone, such as when a related entity is jointly involved in a hiring decision, such other entities are jointly responsible for the lawfulness of the specific processing activity. On some occasions, related entities may also independently determine how your Personal Information is processed as independent controllers, such as when a related entity receives your job application for its own hiring decisions or in the context of a business reorganization or group restructuring. You can view Verily group companies’ locations here https://verily.com/about-us/careers. If you have any questions about controllership, you may contact us using the contact details in the “Changes to This Policy and Questions” section below. Please include the name of the entity you are applying to or have applied to so that we can connect you with the controller of your Personal Information. This Job Applicant Privacy Policy is effective and last updated as of July 1, 2023, and supersedes any prior versions.

The categories and specific types of Personal Information that Verily collects may vary by country location subject to applicable local law, but generally includes: 

• Identifiers, such as
  • Direct identifiers and Contact Information: Applicant name, mailing address, email address, telephone number, and other contact information, as well as names and contact information you provide for references and prior employers, which may include personal and/or business contact information.
  • Government Identifiers, such as information from your driver’s license, state identification card, National Insurance number, social security number, tax information, passport, or other government issued I.D. (e.g., National ID, foreign identification number and other identification card), work visa information, residency status or other forms of identification to confirm eligibility for employment.

• Records About You, such as: 
  • Assessment Information, such as information from interviews, phone-screenings, and other professional assessments utilized as part of the screening process.
  • Information Provided by References, such as details regarding your prior work experience or other relevant information obtained in connection with your application.
  • Feedback Regarding the Application or Recruiting Process, such as details regarding how you learned of the position for which you have applied and the reasons for your decision regarding such position. 
  • Pre-employment Screening Information, where permitted by law, such as information received from background checks (where applicable), including the following: information provided by third parties, such as verification of prior employment, credit history, and criminal history; and results (e.g., satisfactory or not satisfactory) from drug screenings (where applicable). 
  • Occupational Health and Safety Information: Where permitted by law, information about medical conditions, disability status, information about communicable diseases, and dietary restrictions.
• Professional or Employment-related Information, such as: 
  • Application Information, such as your resume or CV, cover letter, previous and/or relevant work experience or other experience, or other information obtained in support of an application and/or the application and recruitment process.
  • Employment Preferences, such as details of the type of employment you are or may be seeking, salary expectations and other terms relating to compensation and benefits packages, willingness to relocate, or other job preferences.
  • Prior History with Verily: For a limited period of time, we keep information relating to any previous applications to Verily and/or any previous employment history with Verily.
• Education Information, such information about your education and transcripts.
• Audio, Visual, and Similar Information: Security camera footage and photographs, videos, and audio recordings collected during events or video interviews.
• Internet and Other Electronic Network Activity Information: Data about use of or access to our websites, online platforms, email, or mobile applications (collectively, the “Systems”), such as Internet Protocol (“IP”) address, type of device, operating system, web browser, and browsing history. For more detailed information on cookies, please refer to the “Cookies and Other Online Interactions” section below.
• Geolocation Data: Geolocation information derived from your IP address.

• Protected Class and Demographic Information: You may choose to provide information regarding your racial or ethnic origin, gender, sexual orientation, disability status and veteran status.
• Inferences: Information we infer about your professional abilities and interests.
• Sensitive (Special) Personal Information: Some of the Personal Information described above may be considered Sensitive Personal Information in certain jurisdictions, such as: social security number, driver’s license number, state identification number, passport number or the number from any government issued I.D.; health-related data (where required, such as disability status and information about illnesses); racial or ethnic origin; and/or criminal history. 

In many instances, the provision of the Personal Information listed above, including Sensitive Personal Information, is voluntary. In some cases, though, we may be required by law or contractual obligation to collect certain Personal Information. In other instances, we will not be able to process your application for employment without the requested Personal Information.

We collect your Personal Information in the following ways, pursuant to applicable law:

• Directly From You, when you submit a job application, complete a questionnaire, contact us with inquiries or otherwise provide us with Personal Information as part of the application and recruiting process. If you provide Personal Information regarding others (such as personal references), ensure that you have obtained any required permissions necessary to provide this information.

• Through Cookies and Other Data Collection Technologies, when you visit our websites or open or click on emails we send you. For analytics purposes, we or third parties we work with collect certain information using technologies such as cookies, web beacons, clear GIF, pixels, internet tags, web server logs, and other data collection tools. For more information, please see the “Cookies and Other Online Interactions” section below.

• From Our Third-Party Partners, including from third parties that provide services to us, such as staffing or recruiting agencies and background check providers.

• From Publicly Available Sources, such as information that is made publicly available on the Internet.

• Internally Generated, from our own employees and other personnel.

From Others, such as any referees you specify as part of the recruitment process.

Where necessary and authorized by law, we may use your Personal Information for the following business purposes (“Processing Purposes”) associated with the administration of your application and our general business operations and, where applicable based on the following legal grounds: 

Processing Purpose	Categories of Personal Information	Legal Bases
In Connection with Your Application. We use Personal Information to review and consider your application for the position for which you applied and potentially for other career opportunities; to verify your information and carry out reference checks and/or conduct background checks (where applicable and as permitted by applicable laws); and to communicate with you about the recruitment process and/or your application(s), including, in appropriate cases, to inform you of other potential career opportunities at Verily.	Identifiers  Records About You Professional or Employment-related Information Education Information Audio, Visual, and Similar Information Internet and Other Electronic Network Activity Information Protected Class and Demographic Information Inferences Sensitive Personal Information	Take steps at your request prior to entering into a contract. Our legitimate interest in hiring qualified employees or in the context of compliance with an obligation. Your consent, in the limited circumstances where appropriate. Compliance with legal obligations, where applicable. Performance of rights and obligations in connection with a work relationship.
Internal Business Purposes. We use Personal Information to analyze, manage, and improve our application and recruitment processes and our business operations related to the application and recruitment process.	Identifiers  Records About You Professional or Employment-related Information Education Information Internet and Other Electronic Network Activity Information Geolocation Data Protected Class and Demographic Information Inferences	Our legitimate interest in operating our business. Your consent, in the limited circumstances where appropriate. Compliance with legal obligations, where applicable.
Diversity, Equity, and Inclusion. We may use Personal Information for equal opportunity monitoring and reporting and for similar purposes as permitted by law.	Identifiers  Records About You Professional or Employment-related Information Education Information Protected Class and Demographic Information Sensitive Personal Information	Your consent, where appropriate. Compliance with legal obligations, where applicable. Our legitimate interest in understanding our workforce. Performance of rights and obligations in connection with a work relationship.
Legal Compliance. We use Personal Information to comply with applicable laws, regulations, legal processes or enforceable governmental requests; to create and/or submit reports as required under any applicable laws and/or regulations; to provide workforce accommodations for disabilities and workplace safety tracking administration; to assist you (with your authorization) with obtaining an immigration visa or work permits; to exercise or defend our legal rights; to investigate claims against Verily, its personnel, its customers, and other third parties; to protect the rights, property, and safety of Verily, our users, applicants, candidates, employees or the public as required or permitted by law; and to protect against malicious, deceptive, fraudulent, or illegal activity.	Identifiers  Records About You Professional or Employment-related Information Education Information Audio, Visual, and Similar Information Internet and Other Electronic Network Activity Information Geolocation Data Protected Class and Demographic Information Inferences Sensitive Personal Information	Compliance with legal obligations, where applicable. Our legitimate interest in complying with our obligations, enforcing our policies, and protecting the rights, property, and safety of Verily and others. Take steps at your request prior to entering into a contract. Your consent, in the limited circumstances where appropriate. For establishment, exercise, or defense of legal claims.
Security and Technology. We use Personal Information to monitor the effectiveness and improve the functionality of the Systems; to help personalize your experience and to consider potential improvements to the Systems; for statistical and research purposes and administrative purposes including, without limitation, to troubleshoot and resolve problems with the Systems; and to detect, prevent, and respond to security incidents.	Identifiers  Records About You Professional or Employment-related Information  Education Information Audio, Visual, and Similar Information Internet and Other Electronic Network Activity Information Geolocation Data Protected Class and Demographic Information Inferences	Take steps at your request prior to entering into a contract. Our legitimate interest in improving our Systems Your consent, in the limited circumstances where appropriate. Compliance with legal obligations, where applicable.
Corporate Transactions. We use Personal Information to consider and complete corporate transactions, such as if we acquire, or some or all of our assets are acquired by, another entity.	Identifiers  Records About You Professional or Employment-related Information Education Information Audio, Visual, and Similar Information Internet and Other Electronic Network Activity Information Geolocation Data Protected Class and Demographic Information Inferences Sensitive Personal Information	The legitimate interest we and other participating entities have in completing corporate transactions. Your consent, where appropriate.

If you are offered and accept employment with Verily, the information collected during the application and recruitment process may become part of your employment record. Employees will also receive a separate privacy notice.

Verily Affiliates and Subsidiaries:

• For the above-mentioned Processing Purposes, we may disclose Personal Information in the course of our normal business operations to Verily affiliates and subsidiaries that Verily controls to those members of staff who need information in order to undertake their roles.

Service Providers:

• Verily may disclose Personal Information or make it accessible to certain companies engaged to perform services on our behalf (“Service Providers”). For example, Verily leverages certain technology and services from Google LLC, including cloud services, security services, data storage, website hosting, and other support functions. Service Providers’ access to data is strictly limited to the purpose of providing such services to Verily and their use is governed by their agreements with Verily.

Other Third-Party Vendors: 

• We may also disclose Personal Information to Third-Party Vendors, such as our external auditors, attorneys, accountants, and similar professionals.

Authorities and Other Recipients for Legal and Safety Reasons: 

• We may disclose your Personal Information to satisfy applicable laws or regulations, and in response to legal processes or enforceable government or law enforcement requests. 
• We may also disclose your Personal Information if disclosure is reasonably necessary to monitor and enforce compliance with our policies and applicable terms of service; to detect, prevent, or otherwise address fraud, security or technical issues; or to protect the rights, property or safety of Verily, our customers, our users or the public, as required or permitted by law. 

Entities Involved in a Corporate Transaction: 

• We may transfer your Personal Information to third parties in connection with a merger, consolidation, reorganization, financing, sale of some or all of our assets, or other form of corporate change. 

Other Entities with Your Consent: 

• To the extent permitted or required by law, we may obtain your consent to disclose Personal Information to companies, organizations or individuals outside of Verily, for purposes not specified elsewhere in this Job Applicant Privacy Policy.

We may collect technical information from and about your device and interactions with our Systems (such as your IP address, unique device identifiers, geolocation, browser type, and information about your interactions with our websites) via cookies and other tracking technologies. Please see our Cookie Policy available at https://verily.com/cookie-policy for further information.

DO NOT TRACK SIGNALS

Do Not Track (“DNT”) is a privacy preference that visitors can set in their web browsers. When a visitor turns on DNT, the browser sends a message to websites requesting that they do not track the visitor. At this time, we do not respond to these signals.

Depending on where you live, you may have certain rights with respect to your Personal Information. For example, under local applicable laws, including in the European Union and United Kingdom, you may have some or all of the rights enumerated below. Verily will respond to requests related to the following in accordance with applicable data protection laws:

• Correction/Rectification: You have the right to request that we correct or supplement inaccurate or incomplete Personal Information we process about you.
• Deletion/Erasure: You have the right to request that we delete your Personal Information, in certain circumstances.
• Access: You have the right to request confirmation that we process your Personal Information. You also have the right to request access to the Personal Information we hold about you, along with other information such as the purposes of the processing, the categories of recipients to whom the Personal Information has been or will be disclosed, the sources of the Personal Information, retention, and transfers of Personal Information.
• Data Portability: In certain circumstances, you have the right to request that we provide the Personal Information which you provided to us in a structured, commonly used and machine-readable format; and you have the right to transmit such Personal Information to another entity.
• Restriction of Processing: You have the right to request the restriction of processing of your Personal Information in certain circumstances. Where applicable, the respective Personal Information will be marked accordingly and may only be processed by us for certain purposes.
• Objection to Processing: In certain circumstances, you have the right to object to our processing of your Personal Information. 
• Right to Not Be Subject to Automated Decision-making: You have the right to not be subject to a decision based solely on automated processing and to be given more information about why any such decision was made.
• Withdrawal of Consent: Where our processing is based on your consent, you have the right to withdraw such consent at any time; however, you may not be able to use the System or feature for which you are withdrawing your consent. Withdrawing your consent will not affect the lawfulness of the processing we conducted prior to your withdrawal.

Please note that you may be located in a jurisdiction where we are not obligated to fulfill a request and that many of the above rights may be subject to exceptions and limitations. We hope that we will be able to resolve any issues informally with you directly, but depending on where you are located, you may be entitled to lodge a complaint with your local data protection authority in the country where you reside or where the conduct that is the subject of the complaint occurred.

If you would like to exercise any individual rights you may have, please submit your privacy request by completing the HR Data Rights Request form. California residents may also submit a request by calling our toll-free number at 833-821-6366. (This telephone line is for Data Rights Requests only. For other inquiries regarding this Job Applicant Privacy Policy or the use of your information, please see the Changes to This Policy and Questions section below. For general inquiries about Verily, please contact info@verily.com). Verily will respond to such requests in accordance with applicable data protection law.

This section applies to Personal Information about California job applicants that is subject to the California Consumer Privacy Act (“CCPA”).

Uses and Disclosures: We use and disclose your data as described in Sections 1-4, above. We do not “sell” job applicant Personal Information or “share” it for targeted advertising (as such terms are defined under the CCPA).

We only use and disclose your Sensitive Personal Information in the following limited situations: (i) performing services or providing goods reasonably expected by an average person; (ii) detecting security incidents; (iii) resisting malicious, deceptive, or illegal actions, including to comply with our legal obligations; (iv) ensuring the physical safety of individuals; (v) for short-term, transient use, including non-personalized advertising; (vi) performing or providing internal business services; (vii) verifying or maintaining the quality or safety of a service or device; or (viii) for purposes that do not infer characteristics about you.

Rights Requests: You may make the requests described in Section 6 above. After you make a privacy rights request under CCPA, we will use the information we have about you to verify your identity. Our verification process may include a request for additional information to confirm your identity or your authorized agent’s identity (such as your name, email address, date of birth, or a declaration confirming your identity) or to obtain proof that you have given your authorized agent permission to act on your behalf. If our verification process is successful, we will respond to your request within the time and in the manner required by applicable law.

Agents: If you designate an authorized agent to submit requests to exercise certain privacy rights on your behalf, we will require verification that you provided the authorized agent signed permission to make a request on your behalf. We may also require you to verify your own identity directly with us or confirm that you provided the agent permission to submit the request.

Non-Discrimination: We do not discriminate against California residents who exercise any of their rights described in this Job Applicant Privacy Policy. However, Verily may require use of your Personal Information to consider and process your application. Therefore, when you exercise your deletion rights, in particular, we may not be able to process your application or retain your Personal Information to consider your application for future applications.

Security: We strive to maintain the security of your information by using appropriate measures designed to protect our systems. However, we cannot guarantee the security of any information.

Retention: If you apply for a job at Verily and your application is unsuccessful (including your withdrawal from the process or a decline of our offer), Verily will retain your Personal Information after your application  for as long as necessary and lawful to fulfill the above mentioned Processing Purposes, or as is required to comply with applicable legal requirements. This includes retaining your application for other career opportunities at Verily. You can contact us (using details provided in the "Changes to This Policy and Questions” section below) at any time if you would like us to remove your Personal Information for this purpose. If your application is successful and you work with us, your applicant data will be kept for the duration of your employment and then in accordance with our employee data retention practices. If you would like to know more about the retention periods applicable to your Personal Information, you can contact us using details provided in the "Changes to This Policy and Questions” section below.

We may provide links to other third-party websites through our Systems solely as a convenience to you. However, such linking does not mean, and should not be interpreted to mean, that Verily endorses, is affiliated with, or makes any representations concerning such third-party websites. Verily neither reviews, nor controls, nor is responsible for these third-party sites or any content therein or for such third parties’ privacy practices or data collection policies. By using such links, you will leave the Systems. If you decide to access any of the third-party sites linked to the Systems, you do so entirely at your own risk. Verily shall not be liable for any consequences arising from use of any third-party websites to which the Systems link. You should consult the privacy policies of any third-party sites that you visit for details on their privacy practices.

The Verily databases and Systems where we store Personal Information may be located in the United States and in other countries that may have privacy laws that differ from where you live.  Data protection and privacy laws vary among countries, with some considered to provide more protection than others. Regardless of where your Personal Information is processed or stored, we apply the protections described in this Job Applicant Privacy Policy. We also comply with certain legal frameworks relating to the cross-border transfer of Personal Information by implementing appropriate contractual or other measures, including but not limited to, Binding Corporate Rules or the European Union Standard Contractual Clauses or United Kingdom Addendum to the Standard Contractual Clauses, where required. Where permitted by applicable law, you may request a copy of such contractual clauses by contacting us as stated in the “Changes to This Policy and Questions” section of this Job Applicant Privacy Policy.

The Verily Privacy Office maintains this Job Applicant Privacy Policy, and changes to this policy must be approved by this team. The Verily Privacy Office may change this Job Applicant Privacy Policy from time to time. We will post any changes to this Job Applicant Privacy Policy on this page and/or implement any other applicable and lawful mechanism in this regard, subject to applicable law. This Job Applicant Privacy Policy was updated as of the effective and last updated date listed above.

If you have questions regarding this Job Applicant Privacy Policy, you may contact the Privacy Office at prisec@verily.com or as follows:

Attn: Verily Privacy Office

c/o Verily Life Sciences LLC
269 East Grand Avenue
South San Francisco, CA, 94080