It’s no secret that clinical research sites and staff are being asked to do a lot. On top of managing patients and fielding calls from PIs, sponsors, and others, site staff must also manage visit activities, data entry, records, budgets, contracts, and more for multiple studies at once. It is no wonder why ensuring data quality, synchronicity, and budget consciousness can be such a daunting task.
So how do we organize the chaos?
Enter: the clinical trial management system (CTMS), a site-centric solution that can support the challenges today’s research organizations face.
What is a CTMS?
A clinical trial management system (CTMS) software connects, organizes, and simplifies the many aspects of research site operations. The best CTMS systems can seamlessly work together to connect data from other software and tools, such as EHRs, regulatory eBinders, patient payment systems, and more.
SignalPath by Verily is changing the game on CTMS solutions, because it’s been designed by researchers, for researchers. Removing the burden of juggling multiple files and systems, a CTMS optimizes research site operations with visibility and tracking, enabling high-quality data collection that can power more precise research analyses.
What features allow a CTMS to improve research workflows?
An advanced CTMS enables research coordinators and staff to manage all study visits and activities, all in one place. It can take on the burden of tedious work, while easing coordination costs.
Digitize and Organize
The SignalPath CTMS leverages the latest in protocol digitization technologies to convert complex study protocols into simple, automated study workflows. As a result, clinical research coordinators no longer have to spend hours analyzing complex protocols on their own to arrange their study workflows in homegrown or outdated legacy systems.
With SignalPath, site staff can quickly pull and reference key visit activities for each protocol and research participant, ensuring compliance and safety for every patient, for every study. Research teams can easily find study information and instructions around inclusion/exclusion criteria, randomization, and other critical protocol-defined events.
Analyze and Prioritize for Flexibility
For research organizations managing a portfolio of studies, it can be difficult to analyze and apply learnings that improve research site performance. As an advanced CTMS solution, SignalPath gathers key site performance metrics, which helps teams identify any backlogs and prioritize their efforts to manage resources effectively.
Research leads and management can view metrics such as patient enrollment, deadlines, and milestones across all studies for their site. This allows research administrators to proactively manage trials and risks across the portfolio, instead of wasting time consolidating spreadsheets or combining data from different sources to create reports for leadership.
In other words, a CTMS is an empowering tool for research teams to see what aspects of research operations need the most attention and adjust resources as needed, to best support their team.
How does a CTMS manage and track revenue and profits?
Keeping study finances in order is crucial to the success of research site operations and performance. Luckily, SignalPath’s advanced CTMS features can help you maximize research revenue and profitability with precision.
Streamline your pre-award process
Budget preparation and analyses are critical to ensuring research sites maximize their study payments and budgets from sponsors; however, this is often a time-consuming activity. Financial tools within a CTMS that facilitate Medicare Coverage Analysis, billing calendar and budget creation can greatly streamline this process.
SignalPath also features budget analysis tools that can provide detailed insights into revenue and cost drivers for each study, such as analyzing how changes in participant enrollment and dropout rates can impact the bottom line.
Real-time tracking and billing
Tracking and billing for invoiceable activities in real-time are critical to ensure that sites receive all payments that they’ve worked so hard to negotiate for in the pre-award process. Real-time capture of visit and activity completion within the CTMS across both coordinator and financial workflows reduces coordination costs between these teams, and allows sites to track and bill for invoiceables and milestones in real-time to facilitate accurate and timely payments.
Visualize site profitability
Seeing where your money comes and goes takes on a new meaning with SignalPath’s advanced financial reporting dashboards and filters. Other than quickly producing multiple views of revenue, costs, and profitability, SignalPath offers simplicity — no more juggling or reviewing multiple outdated spreadsheets, documents, and systems to assess your study or site’s monetary health. Find your single-source of financial truth and eliminate the need for ancillary systems with a CTMS that tracks all revenue opportunities across routine care and sponsor payments, while highlighting sources of bad debt.
How can a CTMS eliminate redundant tasks?
Time-consuming, redundant, manual tasks plague the productivity and the sanity of research teams. Not only that, but syncing work and data across different systems and logins further burdens research staff.
Because SignalPath was designed by researchers, not only is it a CTMS that’s intuitive to use, but it also integrates with leading eClinical technologies so that sites can maximize their existing technology ecosystem. Allowing organizations to integrate their CTMS with systems they’ve already invested in further eliminates duplicative data entry and processes. In this way, an advanced CTMS can maximize data quality and productivity by being a one-stop-shop for managing every aspect of research operations.
While there have been many software solutions that aim to help ease different aspects of research operations, SignalPath by Verily is one of the most advanced CTMS softwares for research sites available on the market. Learn more about how numerous research organizations, both large and small, are already using SignalPath to improve the ease, efficiency, and quality of research.
